Employment of an undergraduate or graduate student of Iowa State University who is hired as a work-study or non-work-study employee for hourly employment. The expectations are as follows:
The Student Job Board is provided by the Student Employment Center (SEC) and offers a way for students to search for jobs that employers (ISU and non-ISU) have posted. On-campus employers can post positions through AccessPlus and off-campus employers looking to post student jobs can fill out a form to have positions posted for them.
Students must earn at least the minimum wage for Iowa or the United States, whichever is greater. Average pay rates for positions posted on the Student Job Board can be found here: https://www.financialaid.iastate.edu/workstudy/average-pay-rates/
The following non-U.S. citizen students are allowed on-campus employment under the same rules that apply to U.S. Citizen. For more information, contact the International Students & Scholars Office.
Application and orientation materials are available in the Supervisor’s Toolkit. An application process is not required but may be used to screen applicants who do not have the qualifications requested for the job position and presents an opportunity for students to learn job-seeking skills.
Student employees at Iowa State University continuously contribute to the overall mission of the institution through their efforts. Students working on campus and across our community not only develop their own skills for their future careers, they provide immeasurable benefits to the university. We encourage staff working with our outstanding student employees to celebrate their efforts. Learn more about our Student Recognition programs, including Student Employee of the Year and National Student Employment Week.
The Manager or JM Support person initiates Hire or Add Job transaction and enters job details, including compensation, supervisor, and start and end dates of employment. Additional steps are required for requests to hire a Graduate Student on an hourly basis.
Once the hire is approved, onboarding process kicks off in Workday and the student employee receives self-service tasks in Workday to complete employee demographic information, Form I-9, payroll sign-up (federal and state withholding elections, direct deposit), required training and notices.
All employees, including student employees, need to complete a Form I-9 before they start working. This process includes providing acceptable documentation (original and unexpired) to the UHR Service Center. Onboarding will launch up to 30 days prior to the student employee's hire date to allow the employee time to complete the Form I-9 before they begin working. An onboarding guide is available for new student employee hires. For additional questions, contact hrshelp@iastate.edu.
All student employees will be offboarded through Workday. The manager or HR Coordinator initiates a Separation action in Workday.
For additional assistance with processing student employment transactions in Workday, please refer to the Student Employment section of the HR Portal.
It is the responsibility of the student employee and their manager (or manager’s delegate) to review and submit electronic timesheets that are accurate and reflect the worker’s actual hours worked.
Student employees will be expected to clock in and out at the start and end of their shifts and for meal breaks utilizing either a time clock if assigned or via web clock using a computer. Student employees will review their electronic timesheet for accuracy and submit it to their manager weekly within Workday for approval. Managers and/or their delegates will approve the timesheet for the student employee to be paid for their hours worked.
For more information about processing timesheets and available resources, please visit the Time & Absence webpage.
Below is general information about various ISU Policies regarding student employment. Additional policy information is covered in the Student Employment Guidance and the following links:
